Organizing a memorable hen party requires a lot of effort put into managing guests, paying attention to various details, choosing games and staying on top of things. It is definitely not an easy and straightforward task since every party should be unique and special. However, a hen party can be turned into a very successful event by following a few basic rules.
Talk to the bride
Before you start organizing a hen party, make sure to speak to the bride, so as to gather her thoughts regarding the party. For starters, discuss its length. Will it last a night, an entire day or a whole weekend? Next, discuss the budget. The bride should be best informed when it comes to determining the reasonable budget and accounting for every single party guest. Also, make sure to talk about the guests. Is it going to be a strictly family event or will the party include friends and acquaintances as well? Do not forget to ask the bride for a definitive guest list, along with contact details for each guest.
Do some research
A good way to start your research is to start thinking about the games and the theme ideas, such as an outdoor theme or a pampering theme. Opting for an appropriate theme will greatly help you narrow down the options in regards to the hen party activities. Once you have done that, consider the activity to build the party around. Fortunately, there are a plethora of hen party suppliers you can find and choose from. After completing your activity research, proceed by researching into the other aspects of the hen party, which should include a restaurant for the dinner, a nightclub for an evening entertainment, an activity venue, catering options and accommodation.
Plan the date
For this matter, make sure to discuss with the bride. Her availability and attendance are of critical importance. Try to plan the date well in advance, so as to give notice and plenty of time for the guests to organize and prepare. If you plan on hosting a party that will last for an entire weekend, make sure to ask the guests to save a particular date at least six months in advance. Also, do not forget to take into account the date of the actual wedding, when making plans for the hen party. Determine just how far in advance should the party be ahead of the wedding, and communicate the date to all of the guests.
Start by sending an initial communication to all the guests, via email or by sending a beautiful handmade card. This is supposed to ask for a commitment from the guests and inform them of the exact date of the party. Once you have done your research, at this point, you will be able to provide some basic details and information pertaining to the party, so as to allow the guests to make a good decision and avoid any nasty surprises or dropouts. When doing this, try to communicate only the relevant and important information, and try not to inundate and overwhelm the guests with a torrent of emails.